Privacy Policy
Declinaison holdings Inc. handles personal information in accordance with applicable laws and this policy.
1. Controller
- Company
- Declinaison holdings Inc.
- Representative
- Taishi Tanaka, Representative Director
- Corporate number
- 7010401181183
- Head office
- 23F Kamiyacho Trust Tower, 4-1-1 Toranomon, Minato-ku, Tokyo 105-6923, Japan
2. Information and purposes
We use information submitted through enquiry, proposal and unsubscribe forms—including name, email address, company, optional phone number and message—to respond, provide and improve services, manage business discussions, meet legal obligations, prevent abuse and honour opt-out requests. For security, an IP address may be converted into a non-reversible hash and minimal device information may be collected.
3. Sharing and processors
We do not disclose personal data to third parties without consent except where permitted by law. We may engage providers for hosting, data storage, notifications, meeting scheduling, consent-based analytics and abuse prevention, and supervise those providers appropriately.
4. International processing
Cloud services may store or process information outside Japan. We review the destination, applicable safeguards and the provider's security measures and take appropriate steps.
5. Security
Measures include access controls, encryption in transit, retention controls, audit records, vulnerability response, supplier oversight and staff training. Enquiry details are handled in access-controlled email and sales-management systems; message content and contact details are not written to chat alerts or application logs.
6. Retention
General enquiry records are normally retained for three years and sales proposals for one year, then deleted or anonymised through an approved deletion process. Suppression records are retained as necessary to prevent further marketing email.
7. Your rights
You may request information about use, access, correction, addition, deletion, restriction, erasure or cessation of third-party disclosure where applicable. We may ask for information necessary to verify identity.
8. Contact
9. Changes
We may update this policy when laws or our services change and will publish the current version on this page.